Last year we made the difficult decision to cancel our 2020 Convention because of the uncertainty of the Covid virus and restriction. While things have certainly changed this year, it is very difficult to predict what things will be like in September.
We have the usual venue booked and we are planning to hold our convention in our usual format.
OUR TWO PREFERRED OPTIONS ARE:
OPTION 1; If we are able to hold the convention without restricted numbers we will proceed as normal.
OPTION 2; If we are restricted in the numbers that can attend then we will allocate places in the order that registrations are received by post at our post office box. Those people who we are not able to allocate a place will still receive their full set of notes and be refunded the difference between their registration fee and the charge we make for and to post out notes.
The registration form will detail what presentations we are planning for this year’s convention. While these will be what we prepare for, the presentations and timetable could be changed if there are travel restrictions or other unforseen events.
We might have to charge a small levy of $5.00 per registration to cover additional measures to ensure we can comply with Covid regulations. One person of the organising group has been involved in ensuring these regulations are implemented at other events and will be organising our response. We will ensure that we have Covid Marshals qualified for the day, and are able to meet Government event guidelines.
At this stage catering arrangements will need to be investigated to ensure that we can supply a lunch in a quick and easy method. This might involve prepacked lunch boxes with a can of soft drink or bottled water. We will be adjusting our timetable to lengthen the time of morning tea and afternoon tea breaks. We will have to discuss lunch and tea breaks methods further with our caterers.
At this stage with so many unknowns we are hoping most people who attend will have had their Covid inoculations as many of the people attending are of the scratch building generation and not in the lucky generation of ready to run modellers. We would like attendees to bring face masks to be used if required.
There may be uncertainty as to the holding of the models display as Covid restrictions may not permit models to be brought in for display. We will advise registrants in the follow-up letter what we are able to do closer to the convention.
There is likely to be a strict do-not-touch rule on displayed models, even for photography.
We will know more about any Covid restrictions closer to the actual day, but at this time we understand that the person who brings models to display will be the one to place them in the display area and pick them up at the end of the convention. We will include pre-printed display tickets in the follow-up letter.
The proposed important dates are:
Registration forms will be posted out: 15th June 2021.
Registrations close: 19th July 2021.
On the first of August we will have to confirm our print run and start printing the notes. We will require notes orders to be placed within that time frame above so that we have an accurate number of sets requires. We will only print notes for definite registrations and orders.
We understand that these timeframes are narrow but we really need to be aware of what is happening around these times.
LAST RESORT POSITION:
If Covid restrictions are suddenly introduced and we have started printing the notes then we will supply everyone who has registered and who has ordered the notes with notes at the cost specified on the registration form plus postage and provide a refund cheque for the difference.
We understand that many of our interstate friends could have difficulty attending with uncertain travel restriction etc that could occur, but would be pleased to see as many that can come.
At this time we will update the following methods of communication as soon as we need to provide up to date information.
The Convention Website
The Convention page on Facebook
South Australian Model Railways group on Facebook
South Australian HO Model Train Page group on Facebook
SA Fine Scale Railway Modellers group on Facebook
SA N Scale page on Facebook